How do I make and print a timesheet?
- Choose a layout: weekly for one workweek, or biweekly for a two-week pay period with a subtotal per week.
- Add lunch columns if needed. Tick the box for four punches a day: in, lunch out, lunch in and out.
- Pre-fill the header with the employee, company and first day. Dates for every row fill in automatically.
- Print it, or save it as a PDF from the print dialog. Only the timesheet prints, not the rest of the page.
A paper timesheet is still the simplest way for small teams, job sites and household employers to track hours. These sheets are made for black-and-white printing on US Letter or A4. They have large writing boxes, a day and date column, weekly total rows, regular and overtime hour lines, and signature lines for the employee and supervisor.
What records does federal law require?
The FLSA does not require a particular form or time clock, but employers must keep accurate records for each non-exempt worker (29 CFR 516.2), including:
- Full name, address and occupation, and the time and day the workweek begins.
- Hours worked each workday and the total hours each workweek.
- The regular hourly rate, straight-time earnings, overtime earnings, deductions and total wages paid each pay period.
Time cards must be kept for 2 years and payroll records for 3. A signed paper timesheet with daily hours and a weekly total covers the hours part.
How do I fill in a timesheet correctly?
- Write actual times (8:04 AM, not "about 8"). If your employer rounds, it should round both ways. See the time clock rounding calculator.
- Record unpaid meal breaks only. Rest breaks of 20 minutes or less are paid time.
- Total each week on its own. Overtime is owed for hours over 40 in a workweek even if the two-week total is 80. The biweekly time card calculator checks this for you.
- Convert totals to decimal for payroll with the minutes to decimal chart. 37:45 is 37.75 hours.
Prefer to type the times? The timesheet calculator with lunch and the main time card calculator add up hours and pay automatically and can also print.